Privacy Policy

This document, the Privacy Policy (hereinafter referred to as the Policy) sets out the rules for the processing and protection of your personal data.

The Administrator shall take all measures and efforts to protect your personal data from disclosure to unauthorized persons, collection by an unauthorized person, processing in violation of applicable laws, and alteration, loss, damage or destruction.

The purpose of the Policy is to provide you with the opportunity to learn about. protection of your privacy,
and also to comply with the obligations imposed by the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016. on the protection of natural persons
in connection with the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC, or the Regulation commonly referred to as RODO.

Who processes your data?

The administrator of your personal data is TEAM CONFERENCE Sp. z o.o. with its seat in Bydgoszcz, ul. Kijowska 44, 85-703 Bydgoszcz, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court in Bydgoszcz XIII Economic Department of the National Court Register under the number KRS 0001094486, NIP: 9671474706, REGON: 528083023. (hereinafter: Administrator).

Contact with the Administrator is possible through the following data:

  1. mailing address: CONFERENCE TEAM Ltd. z o.o. , ul. Kijowska 44, 85-092 Bydgoszcz
  2. e-mail address: konferencja@team.edu.pl

What are the basic terms used in this document?

  1. Personal data – is any information relating to an identified or identifiable natural person, including, but not limited to. name, address, telephone number,
    e-mail address. An identifiable person is a person whose identity can be determined directly or indirectly. Information shall not be considered to identify a person if it would require excessive cost, time or effort.
  2. Personal data breach – is a breach of security leading to the accidental or unlawful destruction, loss, modification, unauthorized disclosure, or allowing unauthorized access to personal data transmitted, stored or otherwise processed.
  3. Data processing – are operations performed on personal data, such as collecting, recording, storing, developing, organizing, changing, sharing and deleting, by automated or non-automated means.
  4. Terms and Conditions – the terms and conditions of the Administrator’s website maintained at: https://team.edu.pl/regulamin/
  5. Services or Service – the websites belonging to the Administrator under which the Administrator provides, located at https://team.edu.pl/.
  6. Services – all services provided electronically by the Service Provider to Advertisers and Users based on the Regulations.
  7. Settings (Privacy) – functionality that allows the User
    and the Announcer using the selected Services to manage these services accordingly, including modifying their scope independently and choosing his/her privacy preferences.
  8. User – any natural person visiting the Site and using the Services provided through it.

What personal data is processed by the Administrator?

Due to the processing of data of two types of entities – Users of
and Announcers, the purposes, scope and basis of processing are presented differently.

  1. Users’ personal data
    • If you use the Service by filling out a contact form, data such as your name, e-mail address,
      and other identifying information you provide in the content of the message, the extent of which cannot be determined in advance, will be processed.
    • If you are limited to browsing the content of the Website, without filling out the contact form, there may be automatic collection of IT data (e.g. IP address of the device), or other data about the use of the website). This occurs based on analysis of access logs.
      This information is used by the Administrator in diagnosing problems related
      to the operation of the server, analyzing possible security breaches and
      in managing the website. This data does not generally allow
      to identify a person within the meaning of the RODO, but it cannot be fully excluded,
      that the collected data will fall within the definition of personal data contained
      in the RODO.
  2. User personal information
    • In connection with the use of the Administrator’s Services provided
      through the Website, data such as name/company name, contact details of the person acting on behalf of the Announcer (name
      and surname, e-mail address, telephone number), Tax ID, bank account number are processed.
  3. Personal data of persons subscribing to the newsletter
    • In the case of the Advertiser’s or User’s desire to receive a newsletter regarding the Service and the content published through it, the e-mail address of the person requesting the subscription will be processed.

For what purposes is your data processed?

Your personal data will be processed by the Administrator for the following purposes:

  1. in order to respond to a message sent via a contact form, on the basis of consent, i.e. on the basis of Art. 6 para. 1(a) of the DPA;
  2. In order to send a newsletter, on the basis of consent, i.e. based on art. 6 para. 1(a) of the DPA;
  3. In order to take action at the request of the data subject prior to entering into a contract or in order to perform an already concluded contract, i.e. On the basis referred to in Art. 6 para. 1(b) RODO;
  4. In order to fulfill the Administrator’s legal obligations arising
    e.g. from the Accounting Act and tax regulations, i.e. On the basis of art. 6 para. 1(c) RODO;
  5. In order to possibly establish, assert or defend against claims, which is a legitimate interest of the Administrator, i.e. On the basis referred to in Art. 6 para. 1 lit. f RODO;
  6. For archival (evidential) purposes, which are the realization of the Administrator’s legitimate interest in the event of the need to prove the facts concerning cooperation with a given person, i.e. On the basis of Art. 6 para. 1 lit. f RODO;
  7. For the purpose of possible establishment, investigation or defense against claims, being the realization of the Administrator’s legitimate interest, i.e. On the basis of art. 6 para. 1 lit. f RODO.

Is it mandatory to provide personal information?

Provision of personal data by Users and Announcers is not mandatory,
a voluntary, but necessary to make it possible:

  • conclusion by the advertiser of a contract for the provision of services,
  • sending a message through the contact form and getting a response,
  • Sending an application for an Advertisement posted on the Website,
  • receiving the newsletter.

Who has access to your personal information and how is it protected?

Administrator

Your data can be accessed by the Administrator and its written authorized employees, associates and persons providing services to the Administrator.
Access to personal data by the above-mentioned persons is made only for the purpose
and to the extent specified by the Administrator.

Advertisers

Sharing of personal data with a given advertiser occurs when a User applies for an advertisement posted on the Website.
Advertisers to whom your personal data is shared independently determine the purposes
and ways of processing such data, thus being separate data controllers.

Service providers

The Administrator also transfers personal data of Announcers and Users to the service providers,
, which it uses to run the Services. The service providers include:

  • entities subject to the instructions of the Controller on the purposes and means of data processing – these are the processors,
  • As well as entities independently deciding on the above. issues – these are administrators.

User/Applicant data may be transferred to entities providing external services to the Administrator, e.g. ICT, accounting, legal services. In accordance
with the personal data processing entrustment agreements entered into with the aforementioned entities, the Administrator requires these entities to provide services in compliance with the law, as well as a high degree of privacy and security of the personal data they process on behalf of the Administrator.

State bodies

We provide access to your personal data if we are requested to do so by authorized state authorities,
in particular, organizational units of the prosecutor’s office, the Police, the President of the Office of Personal Data Protection, the President of the Office of Competition and Consumer Protection or the President of the Office of Electronic Communications.
The Administrator keeps a record of persons authorized to process data.
Persons who have been authorized to process data by the Administrator,
are obliged to maintain the secrecy of personal data and ways of securing them.
The Administrator and persons authorized to process personal data shall apply technical and organizational measures to ensure the protection of the processed personal data.

Recipients of the data may therefore be, in particular:

  • authorized employees and subcontractors;
  • Advertisers posting Advertisements on the Service;
  • hosting providers;
  • Google Ireland LTD;
  • operators of social networks whose plug-ins are installed on the Website,
  • entities providing accounting and legal services to the Administrator;
  • tax authorities, courts and other offices,
  • banks, payment operators.

Our suppliers are mainly based in Poland and other countries in the European Economic Area (EEA), such as Ireland. Some of our suppliers are based outside the EEA. In connection with the transfer of your data outside the EEA, we have ensured that our suppliers provide guarantees for a high degree of protection of personal data. These guarantees
derive in particular from the obligation to apply the standard contractual clauses adopted by the Commission (EU).

Data profiling

Data profiling means that there is a use of automated mechanisms that, having data about you, allow inferences about your other characteristics. This is
about analyzing your online behavior, for example, in the form of determining the range of frequently visited sites, their subject matter, etc., which in turn allows conclusions to be drawn from this.
Entities that receive your personal data in connection with your entry to this site may use it to display you similar content, tailored to what you were looking for (profiling). These are based on previous websites you visit. This applies in particular to the services of Google and Facebook.
As the Administrator of your data, we assure you that, for our part, we do not
carry out automated processing for any purpose.

Period of storage of personal data

Your personal data will be retained for the period in which they have suitability for the purpose for which they were collected, but not less than the period of limitation of counterclaims or the period for which the Administrator is obliged to process the data under applicable laws, whichever is the longest,
and in the case of data processed on the basis of consent not longer than until revoked.

Rights and obligations of the personal data subject

As a person whose personal data is processed, you have the right:

  • To access your personal data and receive a copy of it,
  • To rectify their personal data,
  • To delete personal data (if, in your opinion, there is no basis for processing),
  • to limit the processing of personal data (you may request that the processing of personal data be limited only to the storage of the data or the performance of activities agreed upon with you if, in your opinion, the Administrator has incorrect data, or the data is being processed unfoundedly, or if it is needed by you to assert or defend against claims, or for the duration of an objection raised against the processing of the data),
  • to withdraw consent to the processing of personal data (withdrawal of consent
    to the processing of data will make further processing unlawful, but does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal, as well as when based on other legal grounds for processing),
  • to lodge a complaint to the supervisory authority – the President of the Office for Personal Data Protection,
  • to object to the processing of personal data: whenever the processing is carried out for direct marketing purposes, and in other cases due to your particular situation.

What are cookies?

Using the Website does not require you to log in, create an account or provide any other of your data (unless you do so voluntarily, by creating an account, filling out a contact form, ordering a service).

The website does not automatically collect any information, except for the information contained in cookies.

Cookies should be understood as IT data stored on the users’ terminal equipment, intended for use on the websites. In particular, these are text files, containing the name of the website from which they come, the time they are stored on the end device and a unique number. In principle, the use of cookies does not lead to the identification of the User as a specific person.

The information collected in this way may include: IP address, browser type, operating system, URLs visited, as well as information about activities performed on the website.

Cookies comprise a small amount of information and are downloaded to the User’s device by the server operating the Website. The web browser used by the User sends them back to the Website each time the User uses it, so that the server recognizes the User and remembers the User’s preferences.

Cookies may retrieve information pertaining to you each time you visit the Site.

The Administrator uses cookies only to study the functionality of the Website.

By using the Website, the User agrees to place the cookies described above on his/her device. However, he can always control the installed cookies. Removal or blocking of cookies, however, may affect the use of the Administrator’s website.
User may change his/her cookie settings at any time. Detailed information about the possibility and methods of handling cookies is available
in the settings of your software (web browser).

Examples of options for editing settings in popular browsers:

  • Mozilla Firefox:
    https://support.mozilla.org/pl/kb/ciasteczka
  • Edge:
    https://privacy.microsoft.com/pl-pl/windows-10-microsoft-edge-and-privacy
  • GoogleChrome:
    https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=pl
  • Opera:
    https://help.opera.com/pl/latest/web-preferences/#cookies

Cookies used by partners of the website operator, including
in particular website users, are subject to their own privacy policies. For convenience and to provide Users with additional information, the Website contains links to websites administered by entities independent of the Administrator, such as. Google.

However, the Administrator stipulates that separate privacy clauses or policies may apply to them. The Administrator encourages you to familiarize yourself with their content, pointing out that with respect to any sites linked to the Service that are not owned by the Administrator, the Administrator is not responsible for their content, the User’s use of these sites, or the confidentiality protection rules applicable to them.

The cookies used on the Website fall into the following categories:

  • necessary (i.e., necessary for the operation of the Service),
  • Analytics (necessary for the Administrator to use statistics on the behavior of Users and Advertisers in the Google Analytics tool),
  • marketing (necessary to display ads to you on external sites using the Facebook Pixel tool and to display newsletter sign-up offers to you using the GetRespone tool),
  • Social media (necessary to interact with external services you may be a user of – such as Messenger, Facebook, Twitter, Youtube or Linkedin).

The site uses session cookies, which are deleted when the browser window is closed, as well as persistent cookies, stored for a specified period of time
on the devices through which you use the site.
Google Analytics system is an analytical tool provided by Google Ireland, which automatically collects data about the Internet locations from which Users have come to the site, how they use the site and the creation of statistics that help the Administrator optimize the construction of the Site and improve its promotion.

As part of your browser’s cookie settings, you can decide not to use Google Analytics in your case. You can read about the detailed scope of data processing at: https://support.google.com/analytics/answer/6004245.

To handle the newsletter, the Administrator uses the GetResponse tool provided by GetResponse S.A., based in Gdansk, Poland. This tool uses cookies to manage the display of newsletter sign-up forms, including according to behavioral data (e.g. a certain activity on the site or a sufficiently long visit to the site will result in the display of a message with a newsletter sign-up proposal).

Changes and updates to the Policy

In order to take into account changes in the Administrator’s practices regarding the handling of personal data and to strengthen the personal data protection system, the Policy may be modified from time to time.

Contact

You may contact the Administrator for information about whether and how the Administrator uses or intends to use your personal information, as well as if you have any questions or comments about this Policy, at
e-mail: kontakt@team.edu.pl